Saturday, September 23, 2017

Bylaws

NRIAA Mission and Geographical Territory

1. The NRIAA’s purpose is to host an annual conference to benefit insurance premium auditors within the Northeast and contribute professional insurance auditing knowledge and experience to the insurance industry.

2. The NRIAA is setup to operate with no profit and its goal is to always ensure that the annual NRIAA conference is both affordable and beneficial for individual auditors within the Northeast.

3. The Northeast Regional Insurance Auditors Association includes eleven (11) states. They are Maine, New Hampshire, Vermont, Massachusetts, Connecticut, Rhode Island, New York, Pennsylvania, New Jersey, Delaware and Maryland.  These states define the states that make up the Northeast territory for the NRIAA.

NRIAA Board – Officers, Regional IAA Reps, Committee Reps and Treasury Operations Resource Rep

1. The NRIAA Board includes the President, Vice President, Secretary, Treasurer, Representatives of Insurance Auditors Associations located within the Northeast, any established committee representatives for the NRIAA Awards, Newsletter and/or NRIAA Website, and a single Treasury Operations Resource representative from any independent management company that the President and Treasurer work with to handle all banking, credit card processing, hotel contracts, and financial liabilities regarding the NRIAA conferences.

2. The President, Vice President, Secretary, Treasurer and each Representatives of an Insurance Auditors Associations located within the Northeast shall vote on all Board Matters.  Committee representatives for the NRIAA Awards, Newsletter and/or NRIAA Website do not vote.  The Treasury Operations Resource representative, if any, from an independent management company does not vote.

3. Executive Officers Candidates for President/Vice President/Secretary/Treasurer are introduced by any Board Member throughout the year and the list of candidates is voted on by the NRIAA Board at the beginning of the annual NRIAA conference.

A) The President/Vice President/Secretary/Treasurer are elected annually by existing Board Members at the beginning of the annual NRIAA conference.

B) The President hosts and runs the NRIAA annual conference.  This includes speaking at the conference, introducing speakers, handing out awards and managing all discussions during Board meetings.

C) The Vice President assists the President and is an automatic candidate for President the following year.

D) The Secretary keeps the minutes for all Board discussions and documents motions/votes

E) The Treasurer oversees all financial activity for the annual NRIAA conference and ensures that it operates with no profit and that the annual NRIAA conference always remains affordable for auditors within the Northeast.  The Treasurer oversees the Treasury Operations Resource Rep, if one is established.

4. Regional Insurance Auditors Association Rep Any Insurance Auditors Association within the Northeast can appoint a single individual to represent their association on the NRIAA Board.  For an Insurance Auditors Association within the Northeast to be recognized by the NRIAA, it must have at least three (3) or more insurance premium auditors and/or insurance professionals meeting throughout the year that reside and do business within the Northeast Region.

A) The NRIAA automatically recognizes any appointed representative of any Insurance Auditors Association within the Northeast as a member of the NRIAA Board.

B) The NRIAA Board meets at least once a year at the beginning of the annual NRIAA conference to discuss all NRIAA related matters.

C) The NRIAA Board can meet via a conference call at any time throughout the year and any Board Member can coordinate having a conference call take place.   Any Board member initiating such a meeting must give reasonable notice and attempt to include all officers and identifiable/known Board Members representing each Insurance Auditors Association within the Northeast and any committee representatives for the NRIAA.

5.       Committee Rep Candidates for any committee are introduced by any Board Member throughout the year and the list of candidates is voted on by the NRIAA Board at the beginning of the annual NRIAA conference.  Any Board Member can make a motion to establish a new committee at any time and the Board must vote on forming any new committees or terminating any existing committees.

A) The committee representative for managing NRIAA Awards is responsible for coordinating the candidate selection process.

B) The committee representative for The NRIAA Newsletter is responsible for producing at least one newsletter each year.

C) The committee representative for The NRIAA Website is responsible for maintaining information on the NRIAA website

6.       Treasury Operations Resource If an independent Treasury Operations Resource is selected by the NRIAA Board to assist the Treasurer and handle banking, credit card processing, hotel contracts, and financial/tax liabilities regarding the NRIAA conferences, it must do so at no cost to the NRIAA and make no profit from handling matters on behalf of the NRIAA.  The independent Treasury Operations Resource shall appoint a single individual to serve as a Treasury Operations Resource representative on the NRIAA Board.  The Treasury Operations Resource representative has no voting privileges and serves under the direction of the elected Treasured of the NRIAA and Board.

A) The Treasury Operations Resource shall function at no cost to the NRIAA

B) The Treasury Operations Resource shall setup and manage all banking needs for the NRIAA and cover all costs

C) The Treasury Operations Resource shall setup and manage all credit card processing needs for the NRIAA and cover all costs

D)      The Treasury Operations Resource shall setup and manage all hotel contracts for the NRIAA and cover all losses whenever it signs any agreement with a hotel and shall not be able to hold the NRIAA liable.

E) The Treasury Operations Resource shall not establish/earn commissions from handling hotel contracts for the NRIAA

F) The Treasury Operations Resource shall not profit from handling payments on behalf of the NRIAA

G) The Treasury Operations Resource shall provide a complete disclosure of all documents associated with handling matters on behalf of the NRIAA

NRIAA Membership & Voting 

1. Membership Paying for and attending any historical or current NRIAA annual conference qualifies as payment in full for Lifetime Membership to the NRIAA.

A) The NRIAA recognizes any Member of the NRIAA that is attending a then current conference as an active voting member.

B) The NRIAA recognizes any Member of the NRIAA that is not attending a then current conference as an inactive nonvoting member.

2. Members Voting All active voting Members of the NRIAA can vote on the location of the next annual NRIAA conference during the last day of any NRIAA annual conference providing they are physically present.

3. Members Introducing Matters For Discussion All active voting Members of the NRIAA can introduce matters for discussion during the last day of any NRIAA annual conference providing they are physically present.

4. Recognition Even though an individual is recognized by the NRIAA as a Member they have no obligation to the NRIAA and do not need to view themselves as a Member of the NRIAA during or after attending any NRIAA conference.